Microsoft 365
M365 tenant deployment, licence right-sizing per role, security baseline (MFA enforced, Conditional Access, DLP, retention), and adoption support. Migration from legacy Exchange or Google Workspace with a phased cutover plan — no dreaded "where did my email go" Monday.
Overview
Microsoft 365 is the world most widely adopted productivity suite, but most organisations pay for capabilities they never use and leave security settings on defaults that leave them exposed. The difference between an M365 licence that costs money and one that delivers value is proper deployment, security configuration, and user adoption. We right-size licences, harden the security baseline, and drive adoption, so the suite actually changes how your team works.
Clevertek scopes every engagement to your environment — capacity, sites, compliance and support model — so you get a tailored plan rather than a fixed SKU. Pricing is quote-only, and our solutions architects will work through your requirements before any proposal.
Our approach
We treat Microsoft 365 as a capability platform, not a licence bundle. The engagement starts with a tenant audit that maps current licence assignments against actual usage, identifies security configuration gaps, and assesses adoption levels across Exchange, Teams, SharePoint, and OneDrive. We right-size licences so you pay for what people actually use, then configure the security baseline — MFA enforcement, Conditional Access policies, DLP rules, retention labels, and Microsoft Defender for Office 365 — that turns M365 from a soft target into a defence layer. The final and most important phase is adoption: role-based training, champion programs, and identified quick-win workflows that make Teams, SharePoint, and the rest of the suite part of how your team works, not another tool they ignore.
Why work with us
Licence audit before deployment
We audit current licence assignments against actual usage patterns and right-size before any new deployment. Many organisations cut 20-30% of M365 spend by eliminating unused licences.
Security baseline that stops the common breaches
MFA enforced, Conditional Access configured, DLP and retention labels applied, Defender for Office 365 enabled. The settings most breaches exploit are turned off before you go live.
Adoption that makes the licence earn its cost
Role-based training, champion programs, and identified quick-win workflows drive actual usage. A licence someone uses is a tool; a licence they ignore is a cost.
Teams and SharePoint as productivity platforms
We configure Teams with governance, SharePoint with information architecture, and OneDrive with sync and backup policies — not just enable the default settings.
Compliance and eDiscovery ready from day one
Retention labels, legal hold, and eDiscovery configured to your regulatory requirements — not left on default settings that may not pass an audit.
Post-deployment optimisation
Quarterly usage reviews, licence re-audits, and security posture assessments keep M365 optimised as your organisation and the product evolve.
Key benefits
What this solution delivers for your business.
Reduced M365 licence spend
Licence audit and right-sizing eliminate unused and over-provisioned licences. Most organisations can reduce M365 spend by 15-30% before any usage optimisation.
Hardened security posture
MFA, Conditional Access, DLP, and Defender policies configured to your risk profile. The most common attack vectors — compromised credentials, phishing, misconfigured sharing — are closed.
Improved user productivity
Role-based training and quick-win workflows drive adoption of Teams, SharePoint, and automation. Users spend less time searching for files and more time working.
Compliant data management
Retention labels, legal hold, and eDiscovery configured to your regulatory requirements. You can respond to a discovery request without a panic.
Governed Teams and SharePoint
Team creation policies, external sharing controls, and information architecture prevent sprawl and keep collaboration secure.
Measurable ROI on M365 spend
Quarterly usage and adoption reviews track whether your M365 investment is delivering value. You see actual adoption metrics, not just seat counts.
What's included
Part of this managed service.
Licence audit and right-sizing
Comprehensive audit of current licence assignments against actual usage patterns, with recommendations to eliminate waste and match tiers to roles.
- Licence usage analysis
- Role-to-tier mapping
- Cost reduction recommendations
- Monthly licence review cadence
Security baseline configuration
MFA, Conditional Access, DLP, retention labels, and Microsoft Defender for Office 365 configured to your security and compliance policy.
- MFA enforcement and Conditional Access
- DLP and information protection policies
- Retention labels and records management
- Microsoft Defender for Office 365
Teams and SharePoint deployment
Governed team creation, SharePoint information architecture, external sharing policies, and migration from existing file shares.
- Teams governance and lifecycle
- SharePoint site architecture
- External sharing and guest access policies
- File share migration to SharePoint/OneDrive
Adoption and change management
Role-based training, champion programs, and workflow identification that drive M365 adoption from deployment day one.
- Role-based training delivery
- Champion program setup and enablement
- Quick-win workflow identification
- Adoption metrics and quarterly reviews
Where it helps
Real-world scenarios where this solution delivers measurable outcomes.
A tenant that was never hardened
Apply the security baseline that most setups miss — MFA, Conditional Access, DLP, Defender — making M365 part of your defence instead of a gap.
Licences bought but unused
Right-size licence assignments against actual usage and drive adoption through training and quick-win workflows. Turn shelfware into a productivity tool.
Teams sprawl with no governance
Apply team creation policies, naming conventions, external sharing controls, and lifecycle management. Clean up the orphaned teams and prevent future sprawl.
Questions buyers actually ask
Are we over-licensed?
Often. We map licences to real roles and usage patterns and cut what nobody uses, then put the saving into the security features people usually skip.
How do we stop phishing through M365?
MFA enforcement, Conditional Access, and DLP set to policy. Most breaches exploit the default settings everyone leaves on — we turn those off.
Will training actually change usage?
If it is role-based and tied to a few workflows that save people time, yes. That is the difference between a licence cost and a tool people actually open.
What about email archiving and compliance?
We configure retention labels, auto-labeling policies, legal hold, and eDiscovery to meet your regulatory requirements — including mailbox archiving and Purview compliance portal setup.
Can you migrate from Google Workspace?
Yes — including mail, calendar, contacts, and files from Google Workspace to Microsoft 365 with a sequenced cutover plan and minimal user disruption.
Ready to scope a solution?
Talk to a Clevertek solutions architect about your requirements — no obligation.