Google Workspace
Deployment, email/file/calendar migration from Exchange or on-prem, identity and device policy (SSO, MFA, DLP), and adoption training that turns a licence fee into actual collaboration outcomes. Most rollouts fail on change, not on tech — we plan for the human part.
Overview
Google Workspace is more than email — it is the collaboration and productivity layer that a modern team lives in. But deploying it well means more than creating accounts: it means migrating data cleanly, configuring identity and security policies correctly, and planning the change management that determines whether people actually use the tools they are given. Most Workspace rollouts succeed or fail on adoption, not technology. We manage the full lifecycle — migration, security configuration, adoption — so your team actually uses what you pay for.
Clevertek scopes every engagement to your environment — capacity, sites, compliance and support model — so you get a tailored plan rather than a fixed SKU. Pricing is quote-only, and our solutions architects will work through your requirements before any proposal.
Our approach
We manage the full Google Workspace deployment lifecycle, starting with a current-state audit of your mail, calendar, file storage, and identity setup. We migrate mail, calendars, and files cleanly from Exchange, Microsoft 365, on-premises servers, or another provider — with a cutover plan that minimises user disruption. Identity and security are configured as part of the deployment: SSO with your identity provider, MFA enforcement, device management policies, and DLP and retention rules that match your compliance requirements. The deployment is only half the work — we then drive adoption through role-based training, champion programs, and identified high-value workflows that prove the suite value to users. Post-deployment, we monitor usage and provide recommendations to increase adoption and reduce licence waste.
Why work with us
Migration with zero-downtime planning
Mail, calendar, and file migration with a carefully sequenced cutover plan. Users do not lose access during the move, and historical data arrives intact.
Security configured, not defaulted
MFA enforced, SSO integrated, DLP rules set, device policies applied. The common security gaps that make Workspace tenants vulnerable are closed during deployment.
Adoption built into the rollout
Role-based training, champion programs, and quick-win workflow identification mean users are productive within weeks — not still using the old system months later.
Licence optimisation included
We map licence tiers to actual user roles and usage patterns, eliminating spend on Business or Enterprise licences for users who only need email and calendar.
Data migration from any source
Exchange, Microsoft 365, Zimbra, on-premises IMAP, or another provider — we migrate mail, calendars, contacts, and files with integrity verification.
Ongoing management and support
Post-deployment administration, user management, policy updates, and usage monitoring are available as an ongoing managed service.
Key benefits
What this solution delivers for your business.
Clean, disruption-free migration
Sequenced migration of mail, calendar, contacts, and files with zero-downtime cutover planning. Users come in Monday morning and their tools just work.
Enterprise-grade security from day one
MFA, SSO, device policies, and DLP configured during deployment — not bolted on after a security incident reveals the gaps.
Reduced licence costs through right-sizing
Licence tiers mapped to actual user needs. Many organisations save 20-30% on Workspace spend by eliminating unused licences and right-sizing over-provisioned users.
Faster user adoption and productivity
Role-based training, identified quick-win workflows, and champion programs mean users adopt Workspace faster and revert to old tools less.
Compliant data retention and eDiscovery
Retention rules, legal hold, and eDiscovery configured to your regulatory requirements — not left on default settings that may not meet compliance obligations.
Single provider for migration, security, and adoption
One accountable partner for the entire Workspace lifecycle — migration, configuration, training, and ongoing management. No finger-pointing between vendors.
What's included
Part of this managed service.
Email, calendar and file migration
Complete migration from any source — Exchange, Microsoft 365, on-premises IMAP, or another provider — with integrity verification and zero-downtime planning.
- Mail and calendar migration
- Contact and task migration
- Google Drive file migration
- Cutover plan and rollback readiness
Identity and security configuration
SSO integration, MFA enforcement, device management, and DLP policies configured to your security and compliance requirements.
- SSO with any identity provider
- MFA enforcement policies
- Endpoint management with Workspace
- DLP and retention rule configuration
User adoption and change management
Role-based training, champion programs, and workflow identification that drive adoption from day one — not a training session that nobody remembers.
- Role-based training sessions
- Champion program setup
- Quick-win workflow identification
- Adoption metrics and reporting
Ongoing administration and support
Post-deployment user management, policy updates, security monitoring, and usage reporting as an ongoing managed service.
- User provisioning and de-provisioning
- Policy and security updates
- Usage and adoption monitoring
- Helpdesk escalation support
Where it helps
Real-world scenarios where this solution delivers measurable outcomes.
Leaving on-premises Exchange
Move mail, calendars, contacts, and files to Google Workspace with identity and security policy correct from day one — and a cutover plan that avoids the dreaded Monday morning email gap.
A suite nobody uses
Drive adoption with role-based training and a few high-value workflows — collaboration, approvals, shared drives — so the licence fee actually pays back in productivity.
Post-merger workspace consolidation
Migrate multiple organisations into a single Workspace tenant with unified identity, consistent security policies, and minimal disruption to users.
Questions buyers actually ask
Can you migrate from Microsoft 365?
Yes, including mail, calendar, contacts, and files, with a sequenced cutover plan that avoids downtime or data loss.
How do we keep data safe?
SSO, MFA, device management, and DLP configured to your policy. Collaboration stays easy for your people and locked down for outsiders.
Will our team actually use it?
Only if we plan adoption. We train by role, pick quick-win workflows, and set up champions in each team. That is what makes a rollout stick.
What about existing data in shared drives?
We migrate existing file shares and SharePoint libraries to Google Shared Drives with permissions mapped, access verified, and orphaned files identified.
Can you manage it after deployment?
Yes — ongoing administration, user management, policy updates, and security monitoring are available as an ongoing managed service.
Ready to scope a solution?
Talk to a Clevertek solutions architect about your requirements — no obligation.